No, this is no longer required. (In the past, you had to submit any W-4s when the employee claimed complete exemption or more than 10 allowances.) However, if the IRS ever requests a W-4, you must provide it. Be aware, too, the IRS could notify you in writing if the employee isn’t entitled to a complete exemption or the number of claimed allowances. This “lock-in” letter will indicate the maximum allowable allowances; you must process the new withholding within 60 days of the date of the letter.
Articles in this section
- Can I edit completed forms?
- Can I review my employee’s I-9 documentation electronically?
- Can I start and stop filling out the form and come back to it? Or do I have to complete each portion in one session?
- Does your company do anything with my employee information or my forms?
- Does your software send the W-4 to the IRS?
- How do I correct a mistake on an employee's Form I-9?
- How do I or my employee update their W-4?
- How far in advance can the Form I-9 be completed?
- How long do I need to keep these records?
- How will my employee know by when to complete their I-9?